From quotes and order processing to documents and purchasing: we take the manual work out of your wholesale back office, with your people's expertise kept in place.
Trusted by more than 15 wholesalers
For entrepreneurs, AI and software can feel like a far-off thing, but you clearly exposed the opportunities and built solutions that genuinely save our team a lot of time every day.
AlterWood put together 1,500 quotes a year, 10 to 15 minutes each. With our solution, ~80% of that is automated, freeing up room for an even better customer experience.
For Verwaard Bouwstoffen we built an AI layer on top of Brincr, the wholesale ERP from Visma: 70% less time on order processing. Brincr liked it enough that an official partnership came out of it, and now puts the solution in front of its own customers.
A lot of manual work in the office around quoting, order processing and purchasing, while it could be done smarter.
Critical information sits in the heads of team members. If someone drops out, you feel it in the operation right away.
Time you would rather put into growth, sales and customer contact goes into recurring administrative tasks.
Bespoke where your process differs, proven modules where it can be. You do not have to take all of them.
A request by email becomes a quote in your ERP or your own template automatically. You check and send, and the follow-up runs by itself from there.
Orders in text or as a PDF are read out and fully processed in your ERP (including customer-specific rules and extra processing logic).
Order confirmations end up against the right purchase order, checked on item, quantity and delivery date. Differences are flagged.
Based on order patterns, history and sales planning we determine demand, and set it against current stock and open purchase orders (including lead times) to spot bottlenecks early and give purchasing advice.
We have built more than 220 solutions for over 60 companies, so we can build a lot more than the 4 examples above. Tell us which office process costs you the most time and we will talk through the solution and work out what it would save you. If the business case does not add up, you will hear that just as plainly.
Your ERP stays, and your systems stay. What changes is that certain steps and processes run automatically instead of by hand.
Business Central
Excel
Outlook“Working with Stonewell is genuinely great. You're always incredibly fast, come up with good ideas, and what you build simply works really well. It saves me a huge amount of time, which we can put straight back into our customers, so I'm very happy with you.”
“Jason always responded super fast, thought along with us well, and whatever challenges came up from the ERP side, they quickly and proactively found a good, fitting workaround. If only every IT company had a few more Jasons on staff.”
“Very happy with the insights your consultancy delivered. Finally a clear, phased plan we can build on and make progress with.”
“Stonewell immediately thought along with us. They listened to what we needed and translated that into a clear plan.”
“Things moved super fast with the guys at Stonewell, and within 3 weeks they built a solution that automated 80% of our certification process. Really great!”
Book half an hour. We look at where the time leaks out of your process and do the sums with you upfront. After that you know what automation returns for you, and what it does not.
Or go direct:info@stonewell.ai+31 6 10 69 71 50
Is your question missing? Ask it in the conversation.
We have done more than 220 projects, including a fair few in wholesale. Our entire company is built on custom development for your processes, so even if your processes fall well outside this list, if anyone can build it, it is our team.
Yes. Everything we build for you is your property from the start: the solution, the code and the documentation. So you are not locked into anything, including us.
That depends heavily on the exact project. Our projects are usually between €5K and €15K, with outliers upwards (to €150K and beyond) and downwards (from €2K to €3K). We always think along with clients about what is realistic in their situation. One thing holds for every project we do: there has to be a logical ROI. If we don't see one, we don't build the solution either. After the project plan you know what you get and what it costs: we agree a fixed price for a fixed scope, so no invoice for hours you did not see coming.
That depends on what we agree, and we always think along with you. Where it helps we provide training and onboarding for end users, so the solutions support your business and your team properly. The systems we build can be handed over, or stay under our management so the quality is safeguarded over time.
Usually it does. Almost every package has an API these days, and that is what we connect to; we have done it hundreds of times. If that is not possible or not allowed, it does not stop there. Then we work with exports and imports, with a layer in between, or with a robot that performs the same steps your employee would. There are plenty of creative work-arounds, and the project plan tells us which one fits your situation. Your system is never the problem for us; the gap between systems is where we work.
Which step makes the most sense for your business is something we decide together in a strategy session. It depends on your current situation and your goals. Successful cases often start with strategy consulting and continue into development, but every situation is different. Book a session and we will look at your options together.
